Administrative Assistant
Job Description:
Position Summary:
We are seeking a highly skilled and proactive Senior Administrative Assistant to provide dedicated support to senior leaders within our North American Operating Team. This role requires a poised, detail-oriented professional who thrives in a fast-paced, high-performance environment. The ideal candidate will demonstrate sound judgment, exceptional organizational abilities, and a high degree of professionalism and discretion.
Key Responsibilities:
Administrative Support & Calendar Management
" Manage complex calendars, including scheduling internal and external meetings across multiple time zones.
" Coordinate schedules with senior leaders of SVP`s portfolio operating companies
" Proactively identify and resolve scheduling conflicts with minimal direction.
Travel & Expense Management
" Plan and coordinate comprehensive domestic and international travel arrangements.
" Prepare and process expense reports accurately and in a timely manner using Concur.
Communication & Stakeholder Management
" Serve as a point of contact for both internal and external stakeholders.
" Build and maintain strong professional relationships across all levels of the organization.
" Screen and manage high-volume communications, including incoming calls and meeting requests.
Confidentiality & Professionalism
" Handle sensitive information with the utmost confidentiality and discretion.
" Exercise sound judgment in a trading floor environment and maintain a polished, executive presence.
Document & Office Management
" Assist with the creation, formatting, and editing of documents and presentations.
" Maintain organized electronic filing systems.
" Support ad hoc projects and administrative needs as required.
Qualifications:
" Associate or bachelor`s degree preferred.
" 5-7+ years of experience supporting senior or C-level executives, ideally within financial services or a similarly fast-paced industry.
" Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Concur expense management.
" Excellent organizational and time-management skills with strong attention to detail.
" Ability to remain composed and effective under pressure, managing multiple priorities with ease.
" Strong written and verbal communication skills.
" Self-motivated, proactive, and resourceful team player.
