Administrative Assistant

Position Summary: We are seeking a highly skilled and proactive Senior Administrative Assistant to provide dedicated support to senior leaders within our North American Operating Team. This role requires a poised, detail-oriented professional who thrives in a fast-paced, high-performance environment. The ideal candidate will demonstrate sound judgment, exceptional organizational abilities, and a high degree of professionalism and discretion.Key Responsibilities:Administrative Support & Calendar Management" Manage complex calendars, including scheduling internal and external meetings across multiple time zones. " Coordinate schedules with senior leaders of SVP`s portfolio operating companies " Proactively identify and resolve scheduling conflicts with minimal direction.Travel & Expense Management" Plan and coordinate comprehensive domestic and international travel arrangements. " Prepare and process expense reports accurately and in a timely manner using Concur.Communication & Stakeholder Management" Serve as a point of contact for both internal and external stakeholders. " Build and maintain strong professional relationships across all levels of the organization. " Screen and manage high-volume communications, including incoming calls and meeting requests.Confidentiality & Professionalism" Handle sensitive information with the utmost confidentiality and discretion. " Exercise sound judgment in a trading floor environment and maintain a polished, executive presence.Document & Office Management" Assist with the creation, formatting, and editing of documents and presentations. " Maintain organized electronic filing systems. " Support ad hoc projects and administrative needs as required. Qualifications:" Associate or bachelor`s degree preferred. " 5-7+ years of experience supporting senior or C-level executives, ideally within financial services or a similarly fast-paced industry. " Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Concur expense management. " Excellent organizational and time-management skills with strong attention to detail. " Ability to remain composed and effective under pressure, managing multiple priorities with ease. " Strong written and verbal communication skills. " Self-motivated, proactive, and resourceful team player.