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Executive Assistant

  • Job Number 530000
  • Type Permanent
  • Location Westport, CT
  • Pay $110,000 - $117,000
  • Referral Bonus $250

Executive Assistant

Job Description:

Executive Assistant in the HR Department

Our Westport, CT-based, client is rooted in a culture of meaningful work and meaningful relationships with a legacy of giving back. The office has satellite offices globally.

Position Summary:
Our client`s HR team seeks an experienced, reliable, organized, and detail-oriented Executive Assistant to join the team to provide high-level administrative support and to assist the team in advancing projects and other priorities. The Executive Assistant is a key member of the team and will play an integral role in ensuring successful operations and activities, tracking deliverables, and assisting with ad-hoc projects and processes. This is a great opportunity if you thrive in a fast-paced, fluid environment, are comfortable navigating ambiguity, and are able to work with many stakeholders simultaneously.

Day-to-day responsibilities would include a combination of the following:

  • Work directly with the Global Head of Human Resources and Human Resources Team, providing administrative support including: Managing calendars/organizing meetings; Drafting communications; Creating presentations; Booking travel; Submitting and tracking invoices; Coordinating agendas and submitting expense reports
  • Assist as needed in project planning and metrics reporting.
  • Sort and triage mail
  • Special projects as assigned


The Ideal Candidate Is:
  • A detail-oriented self-starter with prior experience in the financial services industry or equivalent
  • Someone who exhibits sound judgment with the ability to prioritize, make decisions & handle sensitive information with discretion
  • Energetic and eager to tackle new projects and ideas
  • Comfortable interacting with high-level executives
  • A team player capable of cultivating productive working relationships across the firm
  • Resourceful, can-do attitude
  • Thrives in a fast-paced environment
  • Open minded, and have an inquisitive perspective to identify opportunities for efficiency

  • Bachelor’s degree preferred
  • 5 and no more than 10 + years’ recent experience in supporting a senior executive
  • Excellent computer skills, with high proficiency in the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
  • Exceptional writing, editing, and proofreading skills
  • Strong attention to detail, accuracy, and efficient organizer

Compensation for the role includes a competitive salary, and an excellent benefits package, including a comprehensive employer-paid medical plan and generous employer match for 401k.

Our client treats all candidates and employees with respect and does not discriminate in their recruiting, hiring, and promoting processes and general treatment during employment, including on the basis of actual or perceived race, creed, color, religion, sex, age, sexual orientation, gender identity and/or expression, alienage or national origin, ancestry, citizenship status, marital status, veteran status, or disability.