• Job Number 529824
  • Type Permanent
  • Location Norwalk, CT
  • Pay $70,000 - $73,000
  • Referral Bonus $250

Payroll

Job Description:

Norwalk, CT-based client seeks an on-site Payroll and Accounts Receivable Manager – Nonprofit.

1095C filing experience A MUST
Experience managing the full AP Process from start to finish. A MUST

The Payroll AR Manager will manage payroll/time & attendance and accounts receivable functions for the agency while assisting the Director of Financial Services.

Major Responsibilities

Payroll

  • Supervise daily operation of the payroll department, including Time & Attendance (MITC).
  • Oversee the maintenance of payroll records, logs, and files in accordance with policy and state and federal laws and regulations.
  • Enforces established payroll policies, procedures, and regulations.
  • Coordinates fiscal and calendar year-end payroll processing, including supplemental payrolls, W-2 and other tax forms, and other government-required documentation.
  • Reconciles general ledger payroll accounts monthly to actual payroll reports.
  • Record payroll disbursements on the Finance Department cash flow statement.
  • Reconcile payroll prior to transmission and validate reports.
  • Maintain bookkeeping records through trial balance on an accrual basis, including adjustments at month end, all ledgers, journals, and books of prime entry.
  • Process and submit payments for 401k, Pension, Pension Loans, and garnishments.
  • Calculate quarterly pension contribution by employee.
  • Distribute reports to applicable management.
  • Prepare pension and TDA compliance data package for annual audits and submit the necessary 5500 forms.
  • Prepare and schedule the annual Workers' Compensation Audit.

    Accounts Receivable
  • Bill daily and send invoices for all services provided.
  • This includes billing for private pay, fiduciaries, and all third parties.
  • Follow up with staff that all data needed for billing is received in Accounts Receivable by the 15th and the last day of the month.
  • Notify the Director of Financial Services of any difficulty receiving the required data.
  • Enter data into MIP (Abila – Not-for-Profit Accounting System)
  • Proof reports for accuracy.
  • Follow through with the necessary actions for collection: phone calls, letters, duplicate invoices, etc.
  • Responsible for keeping staff informed of any problem areas that need resolution.
  • Enter receipts daily in MIP.
  • Check out Daily Deposit slips.
  • Code Non-A/R and pull A/R invoices.
  • Proof all monthly work for accuracy and reconcile to the General Ledger.
  • Proof all receipts with the receptionist.
  • Run and distribute aging reports.
  • Attend accounts receivable meetings when necessary.

    Other Duties
  • Manage the general ledger and financial reporting for the Arc of CT.
  • Completing forms and questionnaires with relevant income/expense information for staff or outside sources when required.
  • Responsible for the general safety of all staff and program participants under their supervision.
  • Safeguard the human and civil rights of all program participants under his/her supervision.
  • Serve as a role model for program participants.
  • Other duties as assigned.

Requirements:

Qualifications
  • 1095C filing experience: A MUST
  • Experience managing the full AP Process from start to finish.
  • Bachelor’s degree in accounting and two years’ experience.
  • Strong PC skills, including proficiency in EXCEL and Word
  • MIP software experience preferred.
  • Strong work ethic and team player
  • High degree of professionalism
  • Ability to deal sensitively with confidential material.
  • Strong interpersonal communication skills
    Hours: 40 hours weekly

    Status: Exempt