Executive Assistant
Job Description:
The Opportunity:
Reporting to the President and CEO, theSenior Executive Assistant provides executive-level administrative support to the CEO and other Executives as required.
This position will be based in our Norwalk, CT (USA) office.
The Senior Executive Assistant will:
- Act as the initial primary point of contact on all matters pertaining to the CEO, including liaising with external contacts on behalf of the CEO as required
- Manage the CEO’s very busy and fluid calendar by scheduling, screening, and accepting electronic invitations, prioritizing, and resolving calendaring conflicts across multiple time zones
- Respond to emails and correspondence and resolve issues on behalf of the CEO, escalating issues when appropriate
- Prepare meeting agendas and related documents, including reviewing and formatting PowerPoint decks to ensure they meet corporate standards
- Create, update, and maintain a variety of administrative templates (Word, PowerPoint, etc.) to ensure consistent corporate branding
- Establish and coordinate all administrative and operational procedures for the other offices while ensuring consistency with administrative and operational processes in other office locations
- Manage office records, including creating and organizing files, maintaining contacts, completing and storing confidential documents, and producing a variety of reports and metrics
- Manage travel and other related details
- Complete expense reports and reconcile corporate credit card charges
- Provide administrative support to the Board of Directors as required
Requirements:
What you Bring: Education and Experience: - Post-secondary degree or diploma in an administrative related discipline
- 8+ years’ experience in senior corporate administration, providing support to in-office and remote Executives, preferably within a public technology company; or an equivalent combination of training and experience
- A general understanding of public company governance is an asset
- Experience in drafting various professional documents and correspondence, reports, presentations, emails, etc.
- Experience in managing projects and prioritizing workflows and schedules
- Previous general office management experience in managing the day-to-day office administration
- Highly proficient in the use of MS Office (Outlook, Excel, Word, PowerPoint)
Personal Attributes Required: - Independent, proactive self-starter with strong multi-tasking and organizational skills
- Excellent business communication skills and abilities (written, verbal, and non-verbal)
- Strong attention to detail and accuracy, including proofreading skills
- Must be adaptable and flexible with the ability to adjust to changing priorities and competing deadlines
- An excellent team player who can also work independently with little or no direction
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board
members and external partners - Ability to maintain a high level of integrity and discretion in handling confidential information
- Ability to anticipate needs, think critically and exercise sound judgment
- Ability to occasionally work non-standard hours to support team members working across all time zones