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Executive Assistant

  • Job Number 529398
  • Type Permanent
  • Location Rowayton, CT
  • Pay 90K - 100K
  • Referral Bonus $250

Executive Assistant

Job Description:

The Opportunity:
Reporting to the President and CEO, theSenior Executive Assistant provides executive-level administrative support to the CEO and other Executives as required.
This position will be based in our Norwalk, CT (USA) office.

The Senior Executive Assistant will:

  • Act as the initial primary point of contact on all matters pertaining to the CEO, including liaising with external contacts on behalf of the CEO as required
  • Manage the CEO’s very busy and fluid calendar by scheduling, screening, and accepting electronic invitations, prioritizing, and resolving calendaring conflicts across multiple time zones
  • Respond to emails and correspondence and resolve issues on behalf of the CEO, escalating issues when appropriate
  • Prepare meeting agendas and related documents, including reviewing and formatting PowerPoint decks to ensure they meet corporate standards
  • Create, update, and maintain a variety of administrative templates (Word, PowerPoint, etc.) to ensure consistent corporate branding
  • Establish and coordinate all administrative and operational procedures for the other offices while ensuring consistency with administrative and operational processes in other office locations
  • Manage office records, including creating and organizing files, maintaining contacts, completing and storing confidential documents, and producing a variety of reports and metrics
  • Manage travel and other related details
  • Complete expense reports and reconcile corporate credit card charges
  • Provide administrative support to the Board of Directors as required


    What you Bring: Education and Experience:
  • Post-secondary degree or diploma in an administrative related discipline
  • 8+ years’ experience in senior corporate administration, providing support to in-office and remote Executives, preferably within a public technology company; or an equivalent combination of training and experience
  • A general understanding of public company governance is an asset
  • Experience in drafting various professional documents and correspondence, reports, presentations, emails, etc.
  • Experience in managing projects and prioritizing workflows and schedules
  • Previous general office management experience in managing the day-to-day office administration
  • Highly proficient in the use of MS Office (Outlook, Excel, Word, PowerPoint)

    Personal Attributes Required:
  • Independent, proactive self-starter with strong multi-tasking and organizational skills
  • Excellent business communication skills and abilities (written, verbal, and non-verbal)
  • Strong attention to detail and accuracy, including proofreading skills
  • Must be adaptable and flexible with the ability to adjust to changing priorities and competing deadlines
  • An excellent team player who can also work independently with little or no direction
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board
    members and external partners
  • Ability to maintain a high level of integrity and discretion in handling confidential information
  • Ability to anticipate needs, think critically and exercise sound judgment
  • Ability to occasionally work non-standard hours to support team members working across all time zones