Strategic Sourcing Analyst
Stamford, CT based healthcare facility looking to hire a temporary Strategic Sourcing Analyst
- The temporary assignment will be anywhere from 2-12 weeks.
- Monday – Friday 9 AM – 5 PM.
- Pay rate depends on experience.
Acts independently with minimal supervision to perform contract evaluation as needed. Contract analyst functions include but are not limited to:
- Contract development, contract approval (routing coordination and management), contract filing and contract application management.
- Facilitate and participate as needed in contract negotiations with internal and external parties.
- Benchmark all pricing as needed utilizing various tools such as Broad Jump 2019, ECRI 2019 and our GPO (Vizient-Savings Actualizer 2019) applications.
- Process and log all contract requests, following up with the contract administrators as often as possible for updates, ensuring the log is as accurate as possible.
- Analytical services for the buyer's assigned commodities (including Capital, consumables, and services). Strategically source subs and supplies as required by procurement.
- Coverage for expedition of urgent Pa's and general PO processing coverage as needed. Confirm and correct any pricing and contract disparities for procurement.
- Reports and analytics as required. Prepare and submit RFP's, RFQ's and RFI's as directed by the contract administrator or director of Strategic Sourcing.
- Communicate contract terminations, awards contracts, change the status or information on existing contracts, and monitor contract compliance as needed.
- Provides detailed cost analysis summary reports as needed. The incumbent assures compliance with appropriate Strategic Sourcing and indirectly to the contract administration team and executive director of the supply chain.
- Special projects as needed.
MAJOR ACCOUNTIABILITIES / CRITICAL RESPONSIBILITIES
- Collect contract data, review and execute ensuring the integrity of the data collected and loaded in Meditract. Ensured agreements are processed by our policies and procedures, promptly and ensure all pricing has been benchmarked and then loaded into our system, must work with the data team to execute.
- Verifying pricing and payments amounts, terms, schedule of fees and make changes as required, ensure info is forwarded to account reps and account payable for payment upon execution of the contract.
- Identify and research discrepancies on invoices and reports and seeks resolution with internal or external parties. Defer contracting administration team or legal counsel as needed.
- Manage all Capital equipment procurement processes and budget of approximately $20 Million. Ensures related documents and contracts conform to Stamford Hospital policy. Monitors and reports on Capital budget and spend. Also, actively negotiates final prices with vendors as needed.
- Reviews with limits, contracts, agreements, and bid documents that provides contract expertise and guidance regarding the submission of contracts to departments and other support staff; determines proposals appropriateness.
- Tracks all documentation associated with each bid, contract, or agreement and ensures tight processing control of materials and the completion of each phase.
- Ensures all capital equipment specifications are meet customer requirements. Assists staff members with construction projects in managing purchases and expenditures. Attends on-site facility-based meetings as required to support capital projects. When needed works with facilities and vendors to stage/hold capital purchases until the delivery date is operationally viable. Provide input on alternate sourcing and market trend information to support capital projects.
- Negotiate purchase prices, terms, and conditions of capital for all facilities.
- Provide reporting and analysis and detail of capital expenditure as requested by the finance department and executive management.
- Interfaces with accounts payable to ensure that vendor invoice and pricing issues as associated with active contracts are being resolved promptly and that necessary steps are taken to correct and prevent future occurrences by prevalent hospital policies.
- Assists account payables in reducing capital purchase-related expense accruals.
- To maintain segregation of duties.
- Assist end-users with Meditech as required such as entering Capital requisitions.
- An associates' Degree in Business Administration or other related field is required, or a minimum of 5 years in a similar role. Or Bachelor's Degree.
- Certified training related to capital equipment, CIP, or surgery procurement and operations is a plus.
- Prior experience in accounting, finance, procurement, legal, and contract management is highly preferred.
- A minimum of 1 year of experience reviewing, monitoring, and/or negotiating contracts, pricing data, or other similar documents.
- The ideal candidate understands clinical departments and hospital operations, patient and physician requirements for positive outcomes. The Incumbent must be detailed oriented in identifying equipment specifications, evaluating and procuring capital equipment, and coordinating delivery.
- Knowledge of automatic procurement systems is required knowledge good Meditech is preferred. A high level of computer competency is required using MS Office Suite. Knowledge of databases and various application navigation is required.
- Knowledge of contemporary purchasing and materials management techniques.