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Assistant Property Manager

  • Job Number 527864
  • Type Permanent
  • Location Norwalk, CT
  • Pay $45,000 - $55,000
  • Referral Bonus $250

Assistant Property Manager

Job Description:

Our client in Norwalk, CT is currently seeking an Assistant Property Manager/Office Manager that will notably be responsible for effectively computing, classifying and properly recording data to keep our client's financial records in order. This person will also be asked to regularly assist with a wide variety of other relevant tasks including responsibilities highlighted by customer service, general administrative support and direct support and assistance to the Property Manager.

Responsibilities:


  • Perform intricate tasks related to both Accounts Payable and Accounts Receivable
  • Perform tasks directly related to real estate property accounting
  • Assist with year-end audit, reconciliations and schedules
  • Will be responsible for banking, printing checks, opening mail, FedEx, UPS and more
  • Filing and other administrative duties will be performed on a daily basis
  • Provide first line of contact in regards to tenants, vendors, etc. while greeting visitors and coordinating meetings with the appropriate staff will also be key
  • Follow up with tenant service requests and maintain and distribute work orders in a timely manner
  • Create and maintain accurate tenant, vendor and property-related files
  • Maintain emergency procedures, building rules and regulation forms
  • Maintain office supplies and handle other tasks directly related to operation of the management office
  • Track certificates of insurance for tenants and vendors
  • Prepare correspondence for insurance issues, code and process invoices for payment and enter invoice information in accounting software
  • Create lease abstracts, maintain current tenant emergency contact information, janitorial square footage reports, stacking plans, tenant manuals, rent statements, reserved parking plans, tenant bill backs and tracking

Requirements:


  • 2 - 4 years of relevant experience related to property management, including administrative and bookkeeping duties
  • Knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Yardi preferred
  • Excellent communication skills - both written and verbal - are a must as the ideal candidate will need to communicate with tenants and upper management on a regular basis
  • Knowledge of reporting and invoicing in addition to a general knowledge of financial terms and principles is required
  • Must be able to work independently and as part of a team in what could become a fast-paced and ever-changing environment at times