Executive Assistant

Job Description:

About the Role:
This role will support our CEO. The ideal candidate must work well under pressure in a small company environment and have a can-do attitude for any challenge or task presented. Our company strikes a balance between a traditional corporate organization and a fast-moving fintech.

What You`ll Do:
Executive Support & Calendar Management

• Own and manage the CEO`s complex and dynamic calendar, ensuring priorities are protected and time is maximized
  
• Proactively anticipate scheduling needs, resolve conflicts, and adjust plans in real time with discretion and judgment
  Travel & Logistics Management
  
• Plan, book, and manage all aspects of the CEO`s domestic and international travel, including flights, accommodations, ground transportation, and itineraries
  
• Ensure seamless logistics around business and personal commitments, enabling the CEO to remain focused on priorities
  Meeting & Event Coordination
  
• Prepare materials, agendas, and briefings for critical meetings, board sessions, and company-wide events
  
• Attend meetings as needed to capture takeaways, track follow-ups, and ensure accountability
  
• Coordinate high-touch events and engagements, balancing professional and personal obligations
  Communication & Executive Liaison
  
• Assist in refining and editing CEO communications, optimizing for tone, clarity, and accuracy
  
• Act as a trusted representative and key liaison between the CEO, leadership team, employees, and external stakeholders
  
• Maintain confidentiality and professionalism in all interactions
  Operational Excellence & Efficiency
  
• Drive the smooth operation of the CEO`s office, managing documentation, workflows, and systems
  
• Anticipate needs several steps ahead and provide solutions before issues arise.
  
• Identify opportunities to improve processes, optimize time, and enable the CEO to operate at peak effectiveness
  Strategic Project & Task Management
  
• Support high-impact projects, research, and preparation of presentations as needed
  
• Partner with the CEO to ensure follow-through on key initiatives and organizational priorities
  
• Balance day-to-day execution with long-term strategic alignment
  

  Requirements:

  What You`ll Need:
  
• Ability to be in the office 5 days a week, with flexibility to work early mornings, evenings, or weekends when required
  
• Exceptional proficiency in Gmail, Google Calendar, Google Slides, PowerPoint, and related productivity tools
  
• A proactive, forward-thinking mindset - always planning several steps ahead and anticipating needs
  
• A high degree of professionalism, with the ability to adapt to changing circumstances and execute with urgency
  
• Strong written and verbal communication skills, with an ability to craft clear and compelling executive communications
  
• Comfort balancing multiple priorities simultaneously while maintaining attention to detail
  
• Sound judgment, discretion, and the ability to handle confidential information with integrity
  
• A team-oriented mindset with the ability to work independently, while serving as a trusted partner to the CEO
  
  Benefits
  
• Competitive medical, dental, and vision insurance options
  
• Mental health resources
  
• Generous paid time off with observed holidays (varies per country)
  
• Paid parental leave for biological and adoptive parents
  
• Up to $2,500 or local equivalent each year to invest in continued education and personal development
  
• Up to $900 each year or local equivalent for fitness and wellness reimbursement
  
• Company-provided phone (varies by country)
  
• For HQ in-office employees, a daily lunch stipend, unlimited snacks, and engaging office space in the Financial District
  
• Pre-tax commuter benefits (US only)
  
• Employer 401K match (US only)