Executive Assistant
About the Role:
This role will support our CEO. The ideal candidate must work well under pressure in a small company environment and have a can-do attitude for any challenge or task presented. Our company strikes a balance between a traditional corporate organization and a fast-moving fintech.
What You`ll Do:
Executive Support & Calendar Management - Own and manage the CEO`s complex and dynamic calendar, ensuring priorities are protected and time is maximized
- Proactively anticipate scheduling needs, resolve conflicts, and adjust plans in real time with discretion and judgment
Travel & Logistics Management
- Plan, book, and manage all aspects of the CEO`s domestic and international travel, including flights, accommodations, ground transportation, and itineraries
- Ensure seamless logistics around business and personal commitments, enabling the CEO to remain focused on priorities
Meeting & Event Coordination
- Prepare materials, agendas, and briefings for critical meetings, board sessions, and company-wide events
- Attend meetings as needed to capture takeaways, track follow-ups, and ensure accountability
- Coordinate high-touch events and engagements, balancing professional and personal obligations
Communication & Executive Liaison
- Assist in refining and editing CEO communications, optimizing for tone, clarity, and accuracy
- Act as a trusted representative and key liaison between the CEO, leadership team, employees, and external stakeholders
- Maintain confidentiality and professionalism in all interactions
Operational Excellence & Efficiency
- Drive the smooth operation of the CEO`s office, managing documentation, workflows, and systems
- Anticipate needs several steps ahead and provide solutions before issues arise.
- Identify opportunities to improve processes, optimize time, and enable the CEO to operate at peak effectiveness
Strategic Project & Task Management
- Support high-impact projects, research, and preparation of presentations as needed
- Partner with the CEO to ensure follow-through on key initiatives and organizational priorities
- Balance day-to-day execution with long-term strategic alignment
