Legal Secretary

Job Description:

Premier law firm, conveniently located on the Norwalk/Westport border, seeks an experienced Trusts and Estates (T&E) and Corporate Administrative Assistant to support several attorneys. Candidates must possess good judgment, be consistently accurate and detail-oriented, and communicate well with all levels of management and staff.

Trusts & Estates Responsibilities include:

• Prepare T&E document packets for before and after signings (printing, binding, electronic copies)
  
• Assist with client signings and scheduling
  
• Will Vault maintenance for existing and new clients
  
• Edit documents as requested by the attorney
  
• Communicate directly with clients on various matters

• Schedule and coordinate conference calls. Arrange meetings and appointments.
  
• Enter attorney time into the billing system.
  
• Prepare a new client set up, which will include preparing conflict checks, new file set up, and establishing new client/matter information in the computer system
  

  Requirements:

• 3-5 years of law firm experience
  
• Corporate law experience preferred, transactional experience a plus
  
• Proficient with MS Office (Word/Excel/Outlook/PowerPoint)
  
• Proficient with editing PDFs
  
• Experience with corporate and T&E documents preferred
  
• Must be detail-oriented, organized, reliable, and able to multitask
  
• Should be flexible, willing to take on all tasks, big and small
  
• Must possess excellent communication skills and the ability to maintain confidentiality
  
• CT Notary Public (preferred)
  
• Office hours 8:30 am - 5:00 pm with one hour for lunch, or 9:00 am - 5:00 pm with ½ hour for lunch.