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Executive Assistant

  • Job Number 528514
  • Type Temp
  • Location Norwalk, CT
  • Pay Salary depends on experience
  • Referral Bonus $50

Executive Assistant

Job Description:

Searching to hire a temporary Executive Assistan for an office located in Norwalk, CT office.
Position will be for a month or two
Looking for someone who has great communication and EA administrative skills.
Full time hours (40 hours per week)
Senior Executive Assistant
The Opportunity: Reporting to the President and CEO, the Senior Executive Assistant provides executive level, administrative support to the CEO and other Executives as required. This position will be based in our Norwalk, CT (USA) office.

The Senior Executive Assistant will:

  • Act as the initial primary point of contact on all matters pertaining to the CEO, including liaising withexternal contacts on behalf of the CEO as required
  • Manage the CEO’s very busy and fluid calendar by scheduling, screening and accepting electronicinvitations, prioritizing and resolving calendaring conflicts across multiple time zones
  • Provide support to the company's broader communications efforts including managing social mediaaccounts
  • Respond to emails and correspondence and resolve issues on behalf of the CEO, escalating issues whenappropriate
  • Initiate and prepare meeting agendas and related documents including reviewing and formattingPowerPoint decks to ensure they meet corporate standards
  • Create, update and maintain a variety of administrative documents and templates (Word, PowerPointetc.) to ensure consistent corporate branding
  • Establish and coordinate all administrative and operational procedures for the Raleigh office whileensuring consistency with administrative and operational processes in other Tantalus office locations
  • Manage office records including creating and organizing files, maintaining contacts, completing andstoring confidential documents, and producing a variety of reports and metrics
  • Manage travel and other related details for the Executive team as well as their own travel to providesupport for various meetings, our annual users conference and potentially major trade shows as required
  • Complete expense reports and reconcile corporate credit card charges
  • Provide administrative support to the Board of Directors as required

    What you Bring: Education and Experience:
  • Post-secondary degree or diploma in an administrative related discipline
  • 8+ years’ experience in senior corporate administration, providing support to in office and remoteExecutives, preferably within a public technology company; or an equivalent combination of trainingand experience
  • Experience in drafting a variety of professional documents and correspondence, reports, presentations,emails etc.
  • Experience in managing projects and prioritizing workflows and schedules
  • Experience in event planning and coordination
  • General office management experience to manage the day-to-day office administration
  • Prior experience supporting broader corporate communications efforts including social media presenceis an asset
  • A general understanding of public company governance is an asset
  • Excellent proficiency in the use of MS Office (Outlook, Excel, Word, PowerPoint etc

    Requirements:

    Personal Attributes Required:
  • Independent, proactive self-starter with strong multi-tasking and organizational skills
  • Excellent business communication skills and abilities (written, verbal and non-verbal)
  • Must be comfortable in an external facing role
  • Strong attention to detail and accuracy including proofreading skills
  • Must be adaptable and flexible with the ability to adjust to changing priorities and competing deadlines•An excellent team player who can also work independently with little or no direction
  • Strong interpersonal skills and the ability to build relationships with stakeholders including staff, boardmembers and external partners
  • Ability to maintain a high level of integrity and discretion in handling confidential information
  • Ability to anticipate needs, think critically and exercise sound judgement
  • Ability to occasionally work non-standard hours to support team members working across all timezones
  • Ability to travel internationally without restrictions