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Administrative Assistant

  • Job Number 527145
  • Type Permanent
  • Location Greenwich, CT
  • Pay 40000 - 43000
  • Referral Bonus $250

Administrative Assistant

Job Description:

Our client in Greenwich is currently seeking an Administrative Assistant to be the “face” of the company and support an upscale medical office. The ideal candidate will have 1+ year of administrative experience working in a busy office. The hours for the position are three-week days 9-5, Wednesday 11-7, and Saturday 9-4.

**For immediate consideration please email your resume to**

Welcomes and greets all patients and visitors, in person or over the phone
Checking patients in and out
Keeping front desk and waiting area tidy
Answering incoming telephone calls and forwarding them when necessary
Check, sort and forward emails
Schedule appointments
Conducting follow-up calls and emails with clients to ensure their satisfaction and schedule future appointments
Answer questions, address complaints and give suitable information
Acts as the primary liaison with management and assist on personal and professional tasks.
Maintains the accuracy and integrity of all electronic recordkeeping with these parties.
Accept and sign the delivery of letters, packages, etc. and distribute them
Coordinate with other staff members to assure all clients’ needs were satisfied
Organize and update patient histories using patient forms, questionnaires, computer software, telephones, fax and interpersonal communication
Facilitate patient flow by notifying the provider of patients’ arrival, being aware of delays and communicating with patients and clinical staff
Keep office supply adequately stocked by placing inventory needs, placing orders and monitoring office supplies and equipment
Distributing and collecting/scanning necessary forms, making copies of patient identification/records to be kept on file
Protects patient confidentiality by making sure protected health information is secured
Punctual, efficient, and arrives before clients
Executive assistant to Management
Performs other related duties as assigned


Excellent verbal and written communication skills Good organizational and multi-tasking abilities with a strong attention to detail Previous experience in customer service Ability to keep composure and professionalism across various situations Good problem-solving skills Familiarity with the use of office machines (e.g. telephone, computer, fax, printer, etc.) High School diploma Ability to work nights and Saturdays